Spacetailor Privacy Policy

Teamtailor AB ("we", "us", “our”) are committed to protecting and respecting your privacy. This Privacy Policy (together with any other documents referred to herein) explains how we collect, use and share Personal Data of users to our mobile application “Spacetailor” (the “App”). By using the App you acknowledge that you have been provided this Privacy Policy and agree to its terms and conditions.

“Personal Data” means any information that identifies or relates to a particular individual and also includes information referred to as “personally identifiable information” under the General Data Protection Regulation (the “GDPR”).

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it.

1. Teamtailor’s processing of personal data

Why do we process Personal Data?

The App is available for download in the App Store. Companies can create an account in the App to administer remote work guidelines, and their employees can use it to schedule their work location status according to such guidelines. The purpose is to enable employers to limit the number of employees working from the office every day. The Provision of the App, therefore, requires Teamtailor to process Personal Data on behalf of the employer for their employees when using the App, identifying and relating to them as data subjects. Consequently, pursuant to the GDPR, each company that signs up for the App is the ”Controller” of their respective Personal Data and Teamtailor is engaged as a ”Processor” acting under the authority, and on behalf of the Controller.

Personal Data we collect and how we use it?

Teamtailor will use Personal Data only as necessary to provide and deliver the App to all our users, to prevent or address any service or technical issues, to respond to a user’s support request, or for any other purpose provided for with respect to the usage of the App, or in accordance with or as may be required by law.

The processing activities subject to this Privacy Policy include the following operations:

• Collecting of email addresses associated with the company that creates an account with the App.
• Collecting of Personal Data from App users to set up personal accounts within the App.
• Providing, operating, developing and maintaining the App.
• Addressing user questions and support requests.
• Managing the App, system administration, and security.
• Sending technical alerts, updates, security notifications, and other App-related communications to App users.
• Investigating and preventing fraud, unauthorized access or use of App, breaches of terms and policies, and other wrongful behavior.

The categories of Personal Data used for the purposes listed above are:

• Contact information including name and email.
• The time for check-in to and from the office.
• Timezone and approximate location, if location-based reminders are activated.

2. Legal Basis

Teamtailor uses legitimate interests for processing Personal Data of App users. Hence, we have made an overall assessment where we have weighed our legitimate interests against your interest and rights, with the conclusion that our interests do not override your interest to use the App.

3. Disclosure of your Personal Data

With service providers

In order to provide the App, we use a number of service providers. These service providers will use your Personal Data only in accordance with our instructions and as otherwise required by law, and they are required to maintain the confidentiality of your information. A full list of these third-party service providers can be found in Appendix 1 of this Privacy Policy.

Product specific privacy disclosures

We may provide links within the App to sites or services of third parties. We are not responsible for the collection, use, monitoring, storage or sharing of any Personal Data by such third parties, and we encourage you to review those third parties' privacy notices and ask them questions about their privacy practices as they relate to you.

In accordance with legal requirements

We reserve the right to use or disclose your Personal Data if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a law, court order, or legal process.

4. How we store Personal Data

Where we store your Personal data

The Personal Data we collect from you and process is only stored within, and on devices physically located within, the EU/EEA, or such third country deemed to offer an adequate level of security by the European Commission, or by suppliers that have entered into binding agreements that fully comply with the lawfulness of third country transfers.

For how long do we retain Personal Data?

Your Personal Data will be processed as long as it is necessary for the purposes linked to the Personal Data and we have a legal ground to process your personal data. Upon your written request to us (see our contact details in Section 9 below), your Personal Data will be deleted, including any copies and backups, within 30 days.

5. Data subject requests

Under the General Data Protection Regulationyou have a number of important rights with respect to your Personal Data. In summary, those rights include to access your Personal Data, request from us to rectify any mistakes in your information which we hold, require the erasure of your Personal Data in certain situations, receive Personal Data concerning you and have the right to transmit those data to another service provider (data portability) in certain situations. To safeguard your rights, you can contact us on the information below.

6. Lodge a complaint

The GDPR gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or EEA) in the state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in Sweden may be contacted athttps://www.datainspektionen.se/kontakta-oss/.

7. Security

As we are committed to always protecting your data, we will take all reasonable contractual, legal, technical, and organisational measures to ensure that your data is treated securely and with an adequate level of protection compared to and in line with as a minimum the level of protection offered within the EU/EEA. We limit access to your Personal Data to those who have a genuine business need to access it. Those processing your Personal Data will do so only in an authorised manner and are subject to a duty of confidentiality

8. Cookies

We do not currently use cookies in the App. If we ever use cookies in the App, this Privacy Policy will be updated and further consent will be required from you before we set such cookies.

9. Contact

If you wish to provide comments or questions about our Privacy Policy, or exercise your rights, feel free to contact us at support@teamtailor.com, or at the mailing address below.

10. Changes

We have the right to change or add to this Privacy Policy. The latest version of the Privacy Policy will always be available on the App. The date at the top of this Privacy Policy indicates when it was last updated.

APPENDIX 1

Existing and approved sub-processor